Automate fleet management

LOIS automates bulk fleet lease processing, eliminating manual entry and ensuring every vehicle record is IFRS 16-compliant, validated, and audit-ready. Reduce processing time by up to 75% and keep finance and operations working from one trusted dataset.

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LOIS - Automate fleet management

Why LOIS for fleet management

LOIS's fleet management module automates bulk lease uploads from any lessor format, cross-validates every incoming record against the existing portfolio, and flags new leases, price changes, CPI adjustments, extensions, and terminations before they're applied. Finance teams get IFRS 16-compliant outputs with a full audit trail, without rekeying a single vehicle record.

Up to 75%

reduction in processing time

Any format

data from any lessor or provider

1 system

for finance, fleet, and property

When finance and fleet teams operate in silos, a fleet controller can be paying for vehicles that were returned six months ago, at rates that haven't been updated since the last CPI review. LOIS gives both teams one validated dataset so those gaps close before they reach the auditor.

  • Only pay for what you have: no ghost assets, no outdated pricing.
  • Achieve up to 75% reduction in processing time.
  • Eliminate manual errors and duplication.
  • Ensure compliance with IFRS 16 requirements.
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Fast to implement

Seamlessly process new lease data from any provider or template.

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Smart data validation 

Automatically cross-check your existing LOIS data to identify required updates, upload new leases, and handle price changes, CPI adjustments, extensions, scope reductions, and terminations, all with a single click.

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Automation done right

Easily automate the loading of large lease datasets, from fleet to mobile equipment in any standard format, reducing manual input and ensuring accuracy.

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Accuracy you can trust 

Every import and adjustment is verified against your existing data, keeping monthly processing error-free and audit-ready.

How does LOIS handle bulk fleet lease uploads?

LOIS's fleet management module accepts bulk lease data in any standard format from any lessor or fleet management provider. It automatically cross-validates every incoming record against the existing portfolio and identifies new leases, modifications, price changes, CPI adjustments, extensions, and terminations before they are applied. Finance stays in control of what changes and why: the system produces a reviewable change list before writing anything, rather than an opaque bulk import.

CPI adjustments are handled per lease individually, with each payment schedule recalculated and the updated IFRS 16 liability recognised correctly. Scope reductions and early terminations are flagged before any change is written, with the full calculation updated in the same step. The result is a monthly processing run that takes minutes rather than days, with every change tied to a timestamped audit trail entry.

For UK and Irish organisations, LOIS also automates FRS 102 Section 20 compliance across fleet and property portfolios, ensuring consistent lease accounting treatment regardless of the applicable standard.

LOIS unifies fleet lease accounting with property and finance data in a single lease platform.

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Ready to automate your fleet lease processing?

See how LOIS eliminates manual uploads, validates every change, and keeps your fleet lease data IFRS 16-compliant and audit-ready every month.

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Fleet management FAQs

What is fleet lease management software?

Fleet lease management software tracks vehicle leases, maintenance schedules, leasing costs and any compliance obligations in one central system optimised for efficient use of staff time.

How does LOIS improve visibility over fleet costs?

LOIS consolidates lease payments, fleet data and usage all in one centralised database. Giving you the confidence that the actual payments being made agree to the commercial arrangement.

Which lease accounting standards does LOIS support for fleet?

Yes. LOIS supports fleet lease accounting under all four major lease accounting standards: IFRS 16 (used in Australia, New Zealand, the UK, and internationally), AASB 16 (the Australian equivalent of IFRS 16), FRS 102 Section 20 (for UK and Irish entities), and FASB ASC 842 (for US GAAP reporters). Each standard is handled natively within LOIS, so vehicle portfolios are compliant regardless of which framework your organisation reports under.

Can LOIS handle complex vehicle lease terms?

Yes. LOIS manages variable payments, residual value assumptions, early terminations and modifications.

How does LOIS streamline fleet administration?

By automating:

  • Lease tracking
  • Maintenance dates
  • Movements in fleet
  • Changes in fleet costs

Can LOIS integrate with ERP systems?

Yes. Fleet financial outputs can integrate into your broader financial reporting environment.

Is LOIS suitable for both large enterprises and mid-sized organisations?

Yes. LOIS scales to suit growing or complex fleet portfolios.

How quickly can we implement LOIS for fleet management?

Implementation timelines vary depending on portfolio size, but structured onboarding ensures efficient deployment in days not weeks.

Where is our fleet data hosted?

LOIS is ISO 27001 certified and uses enterprise-grade security, role-based access controls and secure cloud hosting.

Why do finance teams use LOIS for fleet management?

Finance teams use LOIS for fleet management because it brings control, visibility, and compliance to one of the most operationally complex asset classes. LOIS centralises vehicle lease data, costs, usage, and compliance obligations in a single system, giving finance clear oversight of fleet spend while reducing manual administration. It supports fleet lease accounting under all four major standards: IFRS 16, AASB 16, FRS 102 Section 20, and FASB ASC 842. Variable payments, residual values, early terminations, and modifications are all handled natively, with finance-ready outputs that integrate with ERP systems. By automating lease tracking, fleet movements, maintenance dates, and cost changes, LOIS scales from mid-sized fleets to large enterprise portfolios, all within a secure, enterprise-grade environment.