Improving organisational lease management through technology adoption

Organisations today are juggling property leases, equipment leases, fleet assets, and technology devices, all the while navigating compliance requirements such as IFRS 16. Lease management requires expert-led tools to keep data aligned and compliance on track. Traditional spreadsheet-based processes struggle to keep pace with these demands, leading to avoidable risks, data inaccuracies, and inefficiencies.

Finance functions are moving towards automation and AI tools to keep up with compliance demands and the broadening scope of data in businesses. This reduces manual workloads and data entry, meaning improved productivity and accuracy. However, lease management remains one of the most manual and fragmented areas of finance that is still heavily reliant on spreadsheet.

Technology platforms like LOIS Leasing are redefining how organisations approach lease management. By centralising finance and property data in one platform, automating compliance, and offering real-time visibility across assets, LOIS enables organisations to shift from reactive management to proactive, insight-driven decision‑making.

Here's how:

Your single source of truth for all lease data

One of the biggest challenges in lease management is fragmentation. Finance teams rely on structured data for reporting, while property or operational teams maintain their own versions of events and obligations. LOIS addresses this by consolidating all lease information within a single platform, ensuring consistency and accuracy across departments.

LOIS integrates property events, finance data, and accounting information so teams can work from the same audit-ready dataset, reducing duplication, spreadsheet risks, and errors.

This unified approach eliminates version control issues and supports centralised oversight, particularly for organisations managing thousands of leases across multiple regions with many different approvers.

Automated compliance

Compliance can be one of the most time‑consuming parts of lease management. LOIS automates complex IFRS 16 calculations, generates full audit trails, and ensures every modification is tracked accurately, removing the need for manual formulas or rework.

By producing required disclosures, lease liability calculations, and amortisation schedules, finance teams have confidence that their reporting is both accurate and compliant. By removing manual processing, organisations can dramatically reduce compliance risk while freeing finance teams to focus on more strategic initiatives.

By centralising your data into one platform, everyone in your teams is working from the same set of lease information, making compliance reporting straightforward.

Enhanced visibility and real-time insights

Modern organisations need real-time insights into upcoming events, lease performance, and the financial impact of changes. LOIS delivers dashboards, maps, forecasting capabilities, and portfolio summaries that allow organisations to:

• Monitor upcoming expiries, rent reviews, and contractual milestones
• Compare property costs down to the 'per sqm' level
• Forecast lease impacts for budgeting and scenario analysis
• Drill down into regional or asset‑level data

These tools make it easier to stay ahead of events rather than reacting to missed deadlines - a common issue when teams rely on static spreadsheets.

Improved collaboration across finance and property teams

Effective lease management requires close coordination between finance, property, procurement, and operational areas. LOIS is intentionally designed as a shared platform, allowing each stakeholder group to perform its role while maintaining data integrity.

Property teams can add or update leases and upload documents, while finance reviews and validates data through built‑in workflows. This seamless collaboration eliminates email chains, reduces friction, and ensures every lease event is captured correctly and on time.

Significant time savings and reduction in human error

Automation is one of LOIS’s biggest strengths. The platform reduces manual processing, removes spreadsheet dependency, and automates journal entries, reconciliations, and reporting. LOIS customers benefit from:

• Faster month‑end closes
• Reduced reporting turnaround times
• Fewer manual errors
• Improved accuracy of financial statements

LOIS is built to eliminate human error and produce reliable reporting outputs instantly, helping teams stay audit-ready at all times.

Scalable for organisations of any size

Whether an organisation manages 30 leases or more than 10,000, LOIS is designed to scale. The platform supports everything from small business equipment leases to billion‑dollar commercial property portfolios, ensuring it remains robust as organisations grow or diversify.

This scalability makes LOIS suitable for organisations across industries, including capital markets, software, IT services, and more. It's easy to learn and fast to use, meaning new additions to growing teams won't need months to become familiar with new reporting and audit tools.

Advanced lease lifecycle management

From initial onboarding to modifications and renewals, LOIS manages the entire lease lifecycle. Users can:

• Add new leases manually or through integrations
• Capture relevant notes, documents, and dates
• Track modifications with full transparency
• View timeline-based lease event histories

This end‑to‑end visibility helps organisations plan proactively and avoid costly oversights.

As lease portfolios become increasingly complex, organisations that adopt integrated platforms will be better positioned to control costs, leverage insights, and maintain compliance, ultimately achieving greater commercial clarity and operational confidence.