Australian retailers typically manage lease portfolios spanning dozens to hundreds of locations, each with complex rent structures, critical review dates, and compliance obligations under AASB 16. LOIS is built for exactly this complexity. And unlike landlord-focused tools such as Re-Leased or PropertyMe, LOIS is purpose-built for tenants and occupiers managing their own lease obligations - bringing finance and property together in a single platform.
That means full AASB 16 compliance, automated rent review alerts, a centralised view of every lease across your portfolio, and an audit trail your finance team can actually rely on come audit time.
Built for tenants and occupiers, not landlords
Tools like Re-Leased and PropertyMe are designed to help landlords and property managers administer their tenants' leases. LOIS works on the other side of that relationship: helping tenants and occupiers - including Australian retailers - track their own obligations, calculate AASB 16 liabilities, and manage portfolio milestones across every store, distribution centre, or office in their network.
Five lease management challenges that cost Australian retailers time and money
Retail lease portfolios create a specific set of accounting and operational headaches that general property tools and spreadsheets cannot reliably solve. These five challenges come up regularly in conversations with finance and property teams at Australian retailers managing multi-site portfolios under AASB 16.
01
CPI and market rent reviews across hundreds of leases
Manually tracking which leases are up for a CPI adjustment - and when - is unsustainable at scale. Miss a review date and you risk paying the wrong rent, or losing a negotiation window you can't reopen.
02
Turnover rent clauses that need accurate tracking and accounting
Turnover rent is common in retail leases, and managing variable rent components alongside fixed obligations - while keeping AASB 16 calculations accurate and audit-ready - demands more than a spreadsheet can reliably handle.
03
Finance and property using different data for the same stores
When your property team manages lease events in one system and your finance team reports AASB 16 liabilities in another, discrepancies compound quickly. Reconciling the two at month-end is a recurring, avoidable cost.
04
No centralised view of expiries and options
With leases expiring at different times across dozens of locations, it's easy to miss an option exercise window or end up in a holdover arrangement you didn't plan for. Without proactive alerts, critical dates become reactive crises.
05
AASB 16 calculations across a large, diverse portfolio
Retail portfolios mix high-value flagships with smaller stores, pop-ups, and short-term leases - all requiring accurate right-of-use asset and lease liability calculations. The complexity multiplies with every modification, extension, or termination.
How LOIS solves each challenge for retail tenants and occupiers
LOIS maps its platform capabilities directly to the five problems above. Each capability below corresponds to a specific retail pain point - from automated review alerts to a unified audit trail covering every lease in your network.
Automated rent review alerts - never miss a review date again
LOIS sends automatic reminders for upcoming CPI reviews, market reviews, and rent increase clauses across your entire portfolio. Your property team sees what is due and when, with enough lead time to actually prepare. The platform handles CPI adjustments across hundreds of leases simultaneously - no spreadsheet juggling required.
Variable lease payments and turnover rent - recorded, tracked, and audit-ready
LOIS supports variable lease payments including turnover rent structures. Finance teams can record and manage variable rent components alongside fixed lease obligations, ensuring these are correctly treated under AASB 16 and maintained with a full audit trail. Every period-end reconciliation is backed by a clear, timestamped record of what changed and why.
Portfolio timeline for complete lease milestone visibility
LOIS gives your team a visual portfolio timeline showing every key event across all your leases - expiries, options, rent reviews, break clauses, and renewals - in one place. For retailers managing dozens or hundreds of stores, this replaces fragmented spreadsheets and calendar reminders with something your whole team can actually trust.
Unified platform for finance and property - one source of truth
LOIS connects your finance and property teams in the same system. When a property manager updates a rent review outcome, the finance team sees it immediately and can action for the IFRS 16 calculations to update - no manual handoffs, no email threads, no version control arguments at month-end. Both teams are working from the same numbers, because they're looking at the same data.
Automated AASB 16 / IFRS 16 calculations across the full portfolio
LOIS automates the full AASB 16 calculation process - right-of-use assets, lease liabilities, amortisation schedules, depreciation, and disclosures. Every modification is logged with a complete audit trail, so your finance team can close the period accurately without the manual effort or audit risk that spreadsheets create.
Full audit trail for every lease modification
Every change to every lease - whether a rent modification, scope reduction, or early termination - is captured automatically in LOIS with a full, timestamped audit trail. When auditors ask questions, your team can answer them with evidence rather than working backwards through a spreadsheet.
Key features for Australian retail lease management
LOIS covers the full lifecycle of lease accounting and property management for retail - from automated AASB 16 calculations and rent review alerts through to cost benchmarking by square metre and a fully managed service option for teams that want expert-led monthly delivery.
- ✓ Automatic reminders for rent reviews, lease expiries, and option exercise windows
- ✓ Single source of truth unifying property and finance data across every location
- ✓ Cost comparisons by square metre to benchmark store performance and support renegotiations
- ✓ Proactive portfolio alerts and workflow approvals between property and finance teams
- ✓ Automated AASB 16 / IFRS 16 calculations for income statements, cash flow, and balance sheets
- ✓ Variable lease payments supported - including turnover rent structures, recorded and maintained with a full audit trail
- ✓ Full audit trail for every lease modification, reassessment, and termination
- ✓ Scalable from 30 to 10,000+ leases - grows with your retail network without performance trade-offs
- ✓ Managed service available - LOIS experts handle monthly calculations, journals, and audit-ready reporting on your behalf
Trusted by organisations managing complex, large-scale portfolios
LOIS currently manages over AUD 54 billion in lease portfolio assets for organisations across retail, logistics, mining, and financial services in Australia and New Zealand - one of the most proven platforms in the region for large, complex portfolio management under AASB 16 and IFRS 16.
Over AUD 54 billion
in lease portfolio assets currently managed on the LOIS platform across retail, logistics, mining, and financial services organisations in Australia and New Zealand
LOIS is built and supported by CA-qualified lease accounting experts - not just a software support desk. Customers work with leasing specialists who understand AASB 16 in practice, which means the guidance you receive goes well beyond platform onboarding. The platform is designed for rapid implementation: standardised upload templates and pre-configured workflows get retail organisations up and running without months of disruption.
Whether you're facing an upcoming audit, a portfolio expansion, or the point where spreadsheet management has simply become unsustainable, LOIS is set up to handle the transition - so your team can close the period with confidence rather than scrambling to find where the numbers came from.
See how LOIS works for Australian retail lease portfolios
Book a no-obligation demo with a LOIS lease accounting specialist. We'll walk through your portfolio structure, your AASB 16 obligations, and exactly how LOIS would work for your organisation.
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Frequently asked questions
Does LOIS handle turnover rent clauses?
LOIS supports variable lease payments, which includes turnover rent structures common in Australian retail leases. Finance teams can record variable rent components alongside fixed obligations, track changes over time, and maintain a complete audit trail. This ensures variable payments are correctly accounted for under AASB 16 and that every period-end reconciliation is fully documented.
What lease accounting software do Australian retailers use?
Australian retailers managing multi-site portfolios under AASB 16 use a range of tools, from spreadsheets at smaller operators through to dedicated lease accounting platforms. LOIS is purpose-built for tenants and occupiers - rather than landlord-side property management - and is designed specifically for the scale and complexity of retail lease portfolios, including automated AASB 16 calculations, CPI rent review alerts, and a unified platform for finance and property teams.
How does LOIS differ from Re-Leased for retail tenants?
Re-Leased is a property management platform designed primarily for landlords and property managers to administer their tenants' leases - tracking rent receipts, managing tenancy agreements, and handling property maintenance from the owner's perspective. LOIS is built for the other side of the lease: retail tenants and occupiers who need to manage their own lease obligations, calculate AASB 16 right-of-use assets and lease liabilities, track rent reviews and expiry dates, and produce audit-ready accounting outputs. If you're a retailer managing your own store leases, LOIS is the right tool; Re-Leased is not designed for this use case.
Is LOIS compliant with Australian retail lease legislation?
LOIS automates compliance with AASB 16 (the Australian equivalent of IFRS 16), which governs how lessees must recognise and report right-of-use assets and lease liabilities on their balance sheets. Australian retail leases are also subject to state-based retail tenancy legislation, which governs commercial terms such as permitted rent increases, disclosure obligations, and dispute resolution. LOIS handles the accounting compliance layer - AASB 16 calculations, audit trails, and financial reporting - and helps retail tenants and occupiers stay on top of key dates and obligations under their individual lease agreements. For legal advice on specific retail lease legislation, organisations should consult a qualified commercial property lawyer.